Job Title: Executive Administrative Assistant

Location: New York City, NY - Midtown

Salary: D.O.E.

Employment type: Permanent

Job Reference: 102

Our client is a leading Construction company that needs immediate assistance to support top executives of the company. This position will challenge you as an administrative detail oriented as it is a fast paced assignment with tight deadlines and shifting priorities. Only an experienced detail oriented should apply! If interested, apply today through Apricot Staffing. 

RESPONSIBILITIES

• Provide detail oriented administrative support to the CEO

• Perform an extensive and high level calendar management and internal and external meeting coordination, etc

• Organizing and planning of complex domestic and international travel including creating trip agendas and local logistics

• Assist with preparation of presentation materials for external board meetings

• Schedule and coordinate department meetings, events, trainings, and off-sites including meeting room logistics, food and beverages, transportation, and other factors as needed

• Complete and submit expense reports, handling all receipts and documentation submitted for travel or other expenditures and reconciling corporate credit card purchases

• Assist in completing contracts, coordinating the execution of agreements and creating purchase orders

• Participate in recruiting efforts by working with the HR department and external agencies on scheduling of interviews, coordination of interview packets, hosting of candidate(s) and on-boarding procedures of new team members

• Assisting with document design, writing, editing, and formatting as needed in Microsoft Office

• Partner with other administrative staff to ensure administrative support and tasks are managed in a seamless manner as well as back up support as needed

• Complete other duties as assigned and help with special projects

REQUIRED QUALIFICATIONS

• Bachelor’s Degree or equivalent work experience

• Minimum 5 years’ experience in the administrative support area

• Experience in a fast paced environment

• High level knowledge of Microsoft Office Suite

• Ability to change course in a moment’s notice

• Demonstrate problem solving skills and the ability to be flexible, manage multiple tasks, and have strong attention to detail, prioritize, be proactive, and think ahead

• Ability to effectively communicate and share information with internal and external contacts at all levels while keeping confidentiality

• Should have high degree of professionalism, and ability to work with minimal direction

• A positive can-do attitude and strong team player